Managing Permissions

After sharing a chat, you can review who has access, add more people, or revoke access at any time.

Viewing current permissions

1. Open the chat.
2. Click the people icon in the toolbar to open the share dialog.
3. The Shared with section lists everyone who currently has access.

Each entry shows:

• An avatar indicating whether the entry is a user or a group.
• The user's name and email, or the group's name.
• The access level (displayed as a label, such as "view").

If no one has been added yet, the section displays "No shared users yet."

Adding access

1. Open the share dialog.
2. Use the search field to find a user or group in your workspace.
3. Select the user or group from the dropdown.
4. Click Add.

New recipients are granted view access by default. This allows them to read the conversation but not modify it.

You can share with both individual users and groups. When you share with a group, every member of that group receives access.

Notes

• You cannot share a chat with yourself (the chat owner is excluded from the list).
• If a user is already part of a group that has access, adding them individually will not cause any issues. They will appear twice in the list and either entry can be removed independently.

Removing access

1. Open the share dialog.
2. In the Shared with list, find the user or group you want to remove.
3. Click the delete icon (trash can) next to their entry.

Access is revoked immediately. The user will no longer be able to view the chat the next time they try to open it.

Removing group access

When you remove a group, all members of that group lose access unless they also have individual access. If a user was shared with both individually and through a group, removing the group entry only removes the group-level access. Their individual entry remains.

Who can manage permissions

• Chat owners have full control over who can access their chats.
• Workspace admins can manage sharing for any chat in the workspace, even if they did not create it.

Regular users who have been shared a chat (view-only access) cannot modify permissions. The share icon will not appear in their toolbar.

Permission levels

When you share a chat with someone, they receive view access. The admin level is reserved for the chat owner and is assigned automatically.